What Tasks Should You Give Your Virtual Assistant?

Start with the Tasks That Drain You 

A good place to begin is this simple question:

What tasks do I put off, rush through, or constantly feel behind on?

These are often the first things to delegate.

For most business owners, that includes admin, organisation, and repetitive work that has to be done but doesn’t need to be done by you.

1. Personal and Administrative Support 

A Virtual Assistant can act as your day-to-day support, helping to keep things running smoothly behind the scenes.

This might include:

• Managing your inbox

• Scheduling meetings and appointments

• Organising your calendar

• Handling basic client communication

• Keeping track of tasks and deadlines

If admin is taking up more mental energy than it should, this is often the best place to start. 

2. Bookkeeping and Financial Admin

While accountants handle tax and compliance, a VA can support with the day-to-day organisation of your finances.

This can include:

• Recording income and expenses

• Raising invoices

• Organising receipts

• Preparing records for your accountant

It keeps everything tidy, up to date, and far less stressful when deadlines roll around.

3. Data Entry and Organisation

Data-heavy tasks are ideal for delegation.

A VA can:

• Input data into spreadsheets or systems

• Organise contact lists

• Update CRMs

• Clean up documents

It’s detail-driven work that takes time and often interrupts your focus but is easy to hand over.

4. Transcription and Documentation

If you record meetings, calls, or voice notes, a VA can:

• Transcribe recordings

• Create summaries

• Pull out action points

• Turn conversations into usable documents

This is especially helpful if you think out loud or work verbally.

5. Blog and Content Support 

Creating content takes time and consistency.

A VA can help by:

• Drafting or formatting blog posts

• Uploading content to your website

• Scheduling posts

• Repurposing blogs for newsletters or social media

This keeps your content flowing without adding pressure.

6. Social Media Support 

A VA can support your social media by:

• Scheduling posts

• Uploading content

• Engaging with comments or messages

• Keeping platforms active and consistent

You stay visible without needing to be online constantly.

8. Website Updates and Maintenance

Many VAs can help with:

• Editing blog posts

• Proofreading documents

• Writing basic marketing copy

• Improving clarity and flow

This is particularly helpful if writing isn’t your strong suit or you’re short on time.

9. Calendar and Event Management

From meetings to launches, a VA can:

• Schedule appointments

• Manage event logistics

• Send reminders

• Avoid clashes

Which means fewer missed meetings and less mental juggling.

10. Helping You Decide What to Delegate 

One of the most valuable things a VA does isn’t just completing tasks, it’s helping you work out what’s worth your time.

A good VA will:

• Help you prioritise

• Suggest what to delegate

• Create systems that work for you

• Adapt as your business grows

This is where real support begins.

Final Thoughts

You don’t need to outsource everything.

You just need to start with the things that:

• Drain your energy

• Distract your focus

• Stop you doing your best work

The right Virtual Assistant doesn’t take over your business, they help you run it more calmly and confidently.

👉 Find out how I can support you