What Tasks Should You Delegate to a Virtual Assistant? | Griffin VA

What Tasks Should You Delegate to a Virtual Assistant?

Running a business often means wearing every hat, admin, emails, planning, systems, marketing, all while trying to grow and stay sane.

If your to-do list never seems to shrink, you’re not doing anything wrong.
You’re just trying to do too much on your own.

A Virtual Assistant (VA) can take the pressure off by handling the tasks that drain your time and energy, so you can focus on the work that actually moves your business forward.

Here’s a clear breakdown of what you can (and should) delegate.

Administrative Support 

This is often the first place people start and for good reason.

A VA can help with:

• Inbox management and email triage

• Diary and calendar management

• Booking meetings and appointments

• Managing documents and files

• Data entry and general admin

These are the tasks that quietly steal hours from your week and stop you getting into deep focus.

Bookkeeping and Finance Support 

While a VA won’t replace an accountant, they can take care of the day-to-day financial admin, such as:

• Raising and sending invoices

• Tracking expenses

• Chasing payments

• Preparing information for your accountant

• Keeping records organised and up to date

This keeps your finances tidy and prevents last-minute stress at tax time.

Data Entry and Organisation

Data-heavy tasks are ideal for delegation because they 

• Take time

• Require focus

• Don’t need your strategic input

A VA can:

• Update spreadsheets

• Organise databases

• Transfer information between systems

• Clean up messy records

It’s simple work but incredibly time consuming.

From Voice Notes to Actionable Content

With AI tools now everywhere, transcription itself isn’t the challenge anymore.

The real value lies in what happens next.

A VA can:

• Clean up AI-generated transcripts

• Summarise meetings or voice notes

• Pull out key actions and priorities

• Turn recordings into clear documents or content

• Organise information so nothing gets lost

If you think out loud or work best by talking things through, this kind of support can be a game-changer.

Blogging and Content Support 

Staying visible online takes time, especially if writing doesn’t come naturally.

A VA can help by:

• Researching topics

• Drafting or formatting blog posts

• Uploading content

• Repurposing blogs for email or social media

Your content stays consistent without you having to do everything yourself.

Social Media Support 

Social media works best when it’s consistent, not rushed.

A VA can:

• Schedule posts

• Write captions

• Repurpose content

• Manage comments or messages

• Keep your platforms ticking over

You stay visible without feeling chained to your phone.

Website and Tech Admin 

A VA can also help with:

• Uploading new content

• Updating pages

• Checking links

• Formatting blogs

• Basic SEO checks

You don’t need to be tech-savvy, just supported.

Calendar and Event Management

From client calls to launches and events, a VA can:

• Schedule meetings

• Send reminders

• Manage bookings

• Handle reschedules

This protects your time and keeps your diary under control.

How to Know What to Delegate 

A simple rule of thumb:

If a task…

• Drains your energy

• Takes longer than it should

• Isn’t in your zone of genius

• Keeps getting pushed to “tomorrow”

…it’s probably ready to be delegated.

Start small. You don’t have to hand everything over at once.

Final Thoughts

You don’t need to do everything yourself to be a good business owner.

The right support doesn’t just save time, it creates clarity, momentum, and breathing space.

If you’re ready to stop juggling and start working with more ease:

👉 Find out how I can support you